22nd Annual Dance Flurry Festival
President's Day Weekend * February 13-15, 2009
Saratoga Hotel & Saratoga City Center, 522 Broadway, Saratoga, NY

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Pre-Festival:

2009 Application

Performer Housing

Stage Diagrams

Individual Schedules

Performer Sales

Program Book Ads

After Arrival:

Hotel & City Center Floor Plan

Parking

Check-in

Load/Unload

Sales Table

Instrument Check

Hospitality

Contact: Program Director

 

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FOR OUR PERFORMERS

Please review this entire page. If you cannot find answers to your questions, contact Festival Info at (518)-384-3275. If you have problems opening pdf files, a free download of Adobe Reader is available from www.adobe.com

WHEN AT THE FESTIVAL -- If you need help at any time, please go to the Info Table in the City Center lobby and someone will assist you.

Pre-Festival NEEDS

FESTIVAL APPLICATIONS ARE NOW OPEN!

PLEASE NOTE CHANGE IN APPLICATION PROCEDURE:

 

APPLICANTS & PERFORMERS from '07, '08 festivals DO NOT have to re-apply (we have you in our database) -- BUT ---

  • If your EMAIL (or other Contact Info) HAS CHANGED, contact:  info@danceflurry.org
  • *This "no re-apply" process does not imply accpetance.* ALL applications will be reviewed, and you will be notified if selected.
  • If you are selected, you will be asked to review/update your information to be sure the Performer Names in your Group(s) and Session(s) are current.
  • If you have new Groups or Session ideas, you may sign in now (see link below) and add to (or update) your old account at this time. (If you have forgotten your sign-in information, contact: info@danceflurry.org or 518-384-3275)
  • If you make changes/additions to your old application, please click the "submit" button on the "Review/Submit" page, so that we know you have finished reviewing/updating ALL your information. To make changes after submitting, you must contact us.

ALL OTHER APPLICANTS (New and pre-'07) must fill out a new application form. (See link below):

  • Remember to click the "submit" button on the last page (#4 Review/Submit), so that we know your application is ready for review.
  • Invitation to apply does not imply acceptance. All applications will be reviewed, and you will be notified if selected.
  • Though we prefer online applications, paper or email forms are avaliable. Contact: info@danceflurry.org if you require one.
    CLICK HERE TO APPLY or UPDATE APPLICATION    

(If you need assistance, contact: info@danceflurry.org, or call 518-384-3275.)

Please be aware that we get a large number of applications and not everyone will be able to be scheduled. An email will be sent later in 2008, letting applicants know if their suggestions have been chosen.

Please Note:

• If you have been scheduled and cannot perform, you MUST CONTACT the , immediately.

• Our headquarters, "The Saratoga Hotel," has been renamed: "The Saratoga Hilton"

 

PERFORMER HOUSING

Scheduled performers traveling from out of the area will be housed either in a local hotel, motel or in local residents’ homes. It does help us if you have friends or relatives in the area who can put you up. Let us know if this is the case. Performers will be notified of their housing assignments well in advance of the festival. In most cases, the type of housing will be specified in the contract and the actual housing assignment will be made about a month before the festival. Please contact the Program Director in mid-January with any questions about housing. Thanks!

 

STAGE DIAGRAMS & STAGE INSTRUCTIONS

(Stage Diagrams for 2009 not yet available.) Bands and groups performing on a stage area need to read the Stage Instructions and fill out a Stage Plot diagram for Large and/or Small stages. The stage designation and proper forms will be sent to you (or you may download and print from this site). Please use the suggested notation on the stage plot diagrams. Mark the layout and needs of your group on the form, then mail them by a *DEADLINE* of January 14, 2009 to: Bob Henshaw, 91 Louis Drive, West Sand Lake, NY 12196-3011.

Stage diagrams are NOT required for callers or workshop rooms. For questions concerning Sound and Stage layout -- please contact our Sound Crew Chiefs: or .

 

INDIVIDUAL/GROUP PERFORMER SCHEDULES*

The Individual/Group Performer Schedule List for 2009 is not yet available. The Individual Schedule lists all groups, bands, solo performers, workshop leaders and callers alphabetically by first name, or by group name, with locations & times for each session. You are responsible for telling all your group members the dates, times and locations they are to perform.

* If you need to make changes concerning your schedule, contact the , immediately.

 

PERFORMER SALES

We provide a Festival Sales Table for scheduled performer merchandise -- cd's, tapes, books. Please submit an inventory list of ALL items you wish to sell through us, before the festival. Form for 2009, not yet available.

 

PROGRAM BOOK ADS

We offer ad space at a discount for scheduled festival performers. 2009 prices are not yet available. View the Sample Ad Sizes.

arriving at the festival

HOTEL & cITY CENTER FLOOR PLAN

View or download floor plan map. (Map will be available at Info table and in program book at the festival.)

 

PERFORMER PARKING

There is NO designated spot for Performer parking. Please arrive EARLY, as parking can be difficult to find. Hotel and City Center Parking lots are off Maple Ave, Off Grove St, behind the City Center. Directions to Public Parking lots and street parking locations can be found on the PARKING MAP. The city WILL tow cars that are illegally parked (be aware of snow emergency during bad weather). The Festival and DanceFlurry Organization are not responsible for towed cars.

 

PERFORMER (and Guest) FESTIVAL CHECK-IN

Located in the City Center, at the Performer Check-In table. You MUST pick up your wristband and Name Tag. The wristband is your weekend ticket and MUST be worn at ALL TIMES during the festival. Performer Guests (one per performer) must sign in at the Performer Check-In table, beside the performer's name, and wear the wristband/ticket at all times.

 

UNLOADING EQUIPMENT/INSTRUMENTS

Loading areas are not for long-term parking.  Please check for and obey signs -- vehicles left beyond the allowable time limits may be towed.

You may unload/load in these four areas:

  • Saratoga Hilton Entrance (from parking lot on north end of Hotel, off Maple Ave). You can access the hotel through the Pavilion area. (No stairs - ramp is available to access Hotel Lobby and side halls.)
  • City Center Loading Dock, Maple Avenue (behind City Center - enters Wedge Room and Main Hall-Room D, area -- several stairs)
  • City Center Lobby Area, park on Grove Street (past bus stop),  10 MINUTE parking only! (There are a few stairs up to City Center entrance.)
  • City Center Loge (enter drive from Broadway - no stairs)-- before 6 pm Friday, and after 6 pm Sunday ONLY! 10 MINUTE parking. No cars are allowed in the Loge during festival hours.
If you require assistance unloading/loading: Our Setup Crew staff and volunteers will be available to help you unload when you arrive. Or you may check at the Info Table in the City Center for available help. If you will need to move equipment from one venue to another and need assistance, please let us know when you check in.

 

SALES TABLE

After checking in, please bring your sales merchandise to the Festival Sales table, located in the Hotel Gallery. If you did not send in a list of itemized merchandise before the festival, you must bring a copy of an itemized list with you with item descriptions, prices, etc.

 

INSTRUMENT CHECK (Rooms: Alabama & whitney)

Is available for ALL musicians attending the Flurry, and is located down the hall, to the RIGHT of the Hotel lobby desk, as you come up the stairs from the gallery. Click Here for location, hours and other details.

 

PERFORMER & VOLUNTEER HOSPITALITY (Wedge Room)

The Wedge Room is located behind the main ticket sales table in the City Center lobby, and is open only during City Center hours. This room is closed to the public. PLEASE WEAR YOUR NAME TAG AND WRISTBAND, so that we may identify you as one of our Performers or Volunteers.

The Wedge Room offers Performers/Volunteers:

  • 8a.m. - Coffee and bagels Saturday and Sunday morning until we run out. Cooking appliances must not be brought into this area. (Lunch and dinner may be found at either the Hotel Buffet, or in restaurants and cafes in Saratoga, along Broadway and side streets, within walking distance from the City Center.)
  • A place for coats and boots -- please keep important personal items with you. The DanceFlurry Organization, Festival or City Center are not responsible for items left in the Wedge Room, or anywhere in any Festival venue.
  • A curtained area for costume changes (please do not use the changing area for rehearsals).

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